GENERAL CHICAGO ARCHITECTURE FOUNDATION GUIDELINES
|
| • |
Rental spaces are available 361 days a year. Additional charges applicable for after hours, groups, weekend, and Holiday rentals.
|
| • |
Space rental rates are based on a two-hour minimum and exclude the cost of chair and table set-up, janitorial services, any cleaning services, additional staffing charges, miscellaneous charges, and Santa Fe Building occupancy charges.
|
| • |
All services and costs not specifically included in the rental agreement are the responsibility of the renter.
|
|
•
|
A certificate of insurance naming the Chicago Architecture Foundation and the Santa Fe Building Management Company Hamilton Partners as co-insured from the renter and each outside service provider is required in advance of each rental.
|
|
•
|
Events of a primarily religious or political nature are not permitted and events must conform to building regulations governing security and tenant’s impact.
|
•
|
CAF recommends a preferred caterer; however, an outside caterer may be used provided the caterer meets Santa Fe Building and insurance requirements.
|
•
|
The renters, clients, contractors, caterers, vendors, employees, agents, organizations, and event sponsors are ultimately responsible for any damage to Chicago Architecture Foundation or the Santa Fe Building by guests, agents, organizations, employees, vendors, caterers, sponsors, clients, renters, or contractors.
|
•
|
All décor and signs must be approved and freestanding; nothing may be affixed to walls, floors, furniture, exhibitions or any other Foundation or Santa Fe Building structures without prior approval from the Foundation.
|
•
|
Alcohol must be served by one of the caterers. If liquor will be donated for the event, you will be required to provide documentation that validates your organization's non-profit 501(c)3 status and provide a copy of a Special Event Liquor License from the City of Chicago.
|
SET-UP AND TEAR DOWN
|
| • |
Liquor must be contained exclusively in the event venue space; guests may not travel outdoors or through the remainder of the Building with open alcohol.
|
| • |
Equipment, linen, and all other items must be removed from the property at the conclusion of the event. Any items remaining are subject to removal at the expense of participating vendors, caterers, contractors, agents, guests, clients, renters, sponsors and organizations. Any charges incurred are due within 10 days upon conclusion of the scheduled event, after which additional fees may be added.
|
| • |
Food, ice, grease, garbage, and liquor must be properly disposed of at the conclusion of the event. Any items remaining are subject to removal at the expense of all participating vendors, caterers, guests, contractors, agents, clients, employees, sponsors, and organizations.
|
| • |
Any scraping or damage to the walls, floors, furniture, and exhibitions will be billed at the expense of vendors, clients, caterers, contractors, guests, agents, sponsors, employees, or organizations. Any charges incurred are due within 10 days upon conclusion of the scheduled event, after which additional fees may be added.
|
| • |
Unauthorized pre-sets and overtime charges will be billed to the renters, vendors, clients, organizations, contractors, employees, agents, sponsors, and guests; Any charges incurred are due within 10 days upon conclusion of the scheduled event, after which additional fees may be added.
|
| •
|
Events which utilize the Elizabeth Morse Learning Studio for food preparation must cover the entire floor area with removable waterproof material, in addition, any food stations located in any carpeted CAF venue space must also be covered with a removable plastic material, no less than 3 feet, in all directions. An appointed Chicago Architecture Foundation representative will conduct a walkthrough and must provide approval prior to beginning any food preparation.
|
CATERERS AND VENDORS
|
| • |
The names and phone numbers of all vendors, caterers, contractors, guests, sponsors, clients, employees, and agents must be supplied to the Chicago Architecture Foundation no less than 14 days prior to the event.
|
| •
|
A designated representative, responsible for all vendors, renters, caterers, guests, contractors, clients, employees, sponsors, and organizations, must be present and identified to supervise the event as well as the set-up and tear down. Caterers must provide Chicago Architecture Foundation with the name of the head caterer at least two days prior to the event.
|
| • |
Beverage service must end 30 minutes prior to the conclusion of the event.
|
| • |
Caterers, vendors, contractors, clients, sponsors, employees, guests, and organizations must check in and out at the beginning and end of the event with a representative from Chicago Architecture Foundation prior to entering or exiting any venue space. Markings on the floor space, walls, and exhibits are considered damage to the space. Vendors, caterers, renters, contractors, guests, agents, clients, employees, sponsors, and organizations are responsible for any damages to the Santa Fe Building and any Chicago Architecture Foundation spaces. Any charges incurred are due within 10 days upon conclusion of the scheduled event, after which additional fees may be added.
|
| • |
Any scraping or damage to the walls, floors, furniture, and exhibits will be billed at the expense of vendors, renters, caterers, contractors, employees, clients, agents, sponsors, and organizations utilizing the space. Any charges incurred are due within 10 days upon conclusion of the scheduled event, after which additional fees may be added.
|
| •
|
Events which utilize the Elizabeth Morse Learning Studio for food preparation must cover the entire floor area with a removable waterproof material, in addition, any food stations located in any carpeted CAF venue space must also be covered with a removable plastic material, no less than 3 feet, in all directions. An appointed Chicago Architecture Foundation representative will conduct a walkthrough and must provide approval prior to beginning any food preparation.
|
|
PLEASE NOTE
Prices, venue requirements, guidelines, policies and procedures are subject to change without notice.
Additional guidelines, requirements, prices or policies may apply based on the event.
|